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International Operations Appendices


Documentation of Insurance

[Insurance Considerations For Overseas Missions] A copy or a certified copy of your policy is usually sufficient, but not always.

[Dealing With the New Rules of Worldwide Documentation] Insurance requirements can be persnickety at some locations. The European Union (EU) has special insurance mandates, liability limits and formats that must be followed. Mexico, in most cases, requires liability policies from providers in Mexico and these documents must be in Spanish. Hong Kong is particularly obsessive in terms of insurance requirements, liability limits and specific wording/format of policies. "We had a case of a Hong Kong landing permit request denied because one comma was missing on the insurance policy."

You will sometimes find airport-specific insurance requirements in a country's Aeronautical Information Publication (AIP). The United Kingdom AIP, for example, lists insurance minimums for Belfast International, Blackpool Airport, Chichester/Goodwood, and Norwich. So where do you find what insurance is required at your international destinations and what kind of proof do you need? There is no "go to" source, you need to ask a handling agent with local and recent knowledge.

Worldwide Coverage

[Insurance Considerations For Overseas Missions] You can't always get by with standard worldwide coverage. Examples:

  • Ascension requires coverage for emergency medical evacuation of passengers and crew while visiting the island.
  • Brazil requires you carry an original copy of your policy.
  • Greenland requires you have insurance coverage for search and rescue even when overflying their airspace.
  • Hong Kong requires specific wording in policies and routinely rejects landing permits for the smallest formatting or wording error.
  • Mexico requires you provide both a standard worldwide insurance policy and a Mexican insurance policy drawn on a Mexican insurance company.
  • United Kingdom joint use civil/military airports require "Crown indemnity waiver" language in policies.

EU Requirements

[EASA Air Ops Annex 1 to VIII, ¶NCC.GEN.140] An operator shall ensure that the following documents or copies thereof are carried on each flight:

  1. The following documents, manuals and information shall be carried on each flight as originals or copies unless otherwise specified:
    1. the AFM, or equivalent document(s);
    2. the original certificate of registration;
    3. the original certificate of airworthiness (CofA);
    4. the noise certificate;
    5. the declaration as specified in Annex III (Part-ORO), ORO.DEC.100, to Regulation (EU) No 965/2012;
    6. the list of specific approvals, if applicable;
    7. the aircraft radio licence, if applicable;
    8. the third party liability insurance certificate(s);
    9. the journey log, or equivalent, for the aircraft;
    10. details of the filed ATS flight plan, if applicable;
    11. current and suitable aeronautical charts for the route of the proposed flight and all routes along which it is reasonable to expect that the flight may be diverted;
    12. procedures and visual signals information for use by intercepting and intercepted aircraft;
    13. information concerning search and rescue services for the area of the intended flight;
    14. the current parts of the operations manual that are relevant to the duties of the crew members, which shall be easily accessible to the crew members;
    15. the MEL or CDL;
    16. appropriate notices to airmen (NOTAMs) and aeronautical information service (AIS) briefing documentation;
    17. appropriate meteorological information;
    18. cargo and/or passenger manifests, if applicable; and
    19. any other documentation that may be pertinent to the flight or is required by the States concerned with the flight.
  2. In case of loss or theft of documents specified in (a)(2) to (a)(8), the operation may continue until the flight reaches its destination or a place where replacement documents can be provided.

["Flying to Europe? Think Again"] European Union Regulation 785-2004 of the European Parliament sets out mandatory liability limits (inclusive of war risk) in respect of passengers, cargo, baggage and third parties and will affect almost all aircraft carriers and operators, both commercial and private, operating flights within, into, out of, or over the territory of an EU Member State. The regulation sets out minimum coverage requirements for personal and third-party liability. Each EU member state has the right to inspect aircraft landing in that state, and may require verification of compliance with the new insurance regulation. A current insurance certificate showing the necessary coverages should be carried on board the aircraft in order to evidence compliance and avoid unexpected and expensive delays and possible refusal of the right to land in EU territory.

War Risk Insurance

The insurance mandated by European Union Regulation 785-2004 must include coverage for war, terrorism, hijacking, sabotage, unlawful seizure of aircraft, and civil commotion. In addition, the third party element of the cover must be on an ‘each accident, each and every aircraft’ basis.

["Flying to Europe? Think Again"] There are no war risk insurance requirements in the United States but if you fly internationally you need to check. For example, Germany requires €60,000,000, China (Hong Kong) requires $200,000,000, and Poland requires €60,000,000.

Book Notes

Portions of this page can be found in the book International Operations Flight Manual, Part VIII, Chapter 24.


McLaren, Grant, Dealing With the New Rules of Worldwide Documentation, Professional Pilot, July 2013

McLaren, Grant, Insurance Considerations For Overseas Missions, Professional Pilot, December 2012

EASA Air Ops Annex 1 to VIII, European Aviation Safety Agency, 09 May 2017

European Union Regulation 785-2004, Official Journal of the European Union, 30.4.2004

"Flying to Europe? Think Again" National Business Aviation Association, April 4, 2005

Revision: 20180522